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#Office for mac save as pdf pdf
#Office for mac save as pdf software
#Office for mac save as pdf windows

#Office for mac save as pdf pdf

Which is better, to Save to PDF or Print to PDF? There’s no simple answer. The ‘Print background colors and images’ option does NOT apply to Word watermarks. Watermarks will be included in printouts including ‘Print to PDF’ and should also appear in PDF’s made via ‘Save As’ options.

Watermarksĭocument watermarks (usually ‘Confidential’ ‘ASAP’ ‘Do not copy’ ‘Urgent’ etc.) act like page backgrounds in Word but are handled differently to standard page backgrounds. Warning: don’t confuse the ‘Print in background’ or ‘Background printing’ options which control the speed of printing not what is printed. It’s an interactive ‘Table of Contents’ – we’ve done that in all our Office Watch ebooks: In PDF’s bookmarks show up as a navigable tree of links along with the document. If you want working links in a PDF file – stick with Save As / Convert or Export options because they’ll pass along all link details from the source document to the PDF. ‘ prefixes are the most common links created this way but may also work for text starting with other url prefixes such as ftp://, // and mailto.

#Office for mac save as pdf software

If the PDF viewing software can’t detect links or the option is switched off then no working link will appear in the PDF. If the PDF viewer has an “Automatically Detect URL’s from text” option set ON (the default in most PDF viewers) then the plain text in the PDF will be converted into a working link. The link doesn’t exist in the PDF file when made but a working / clickable link is usually displayed by the PDF viewing software when the file is opened.The text looks like a link in the PDF file (ie blue, underlined text) but is not a working link because the underlying url wasn’t included.Office Watch Microsoft Outlook Word Excel Powerpoint Access Teams Onenote Embedded links (ie links ‘under’ some text) will NOT work in a PDF made by ‘printing’ but text links can be made to work.Ĭonfused? Here’s a table of examples and if they’ll be clickable links in depending on how the PDF is made: Sample That means you can ‘print’ to make a PDF and it can have clickable links – but only if the source has the links in clear text. Sidebar: Outlook does a similar trick – plain text emails can’t have links but Outlook looks for ‘ in the text and converts that into a clickable link when displaying the message to you. This is NOT part of the PDF but a feature of the software that puts the PDF onto your screen. If recognizable ‘link’ text is in a PDF (eg starting with ‘ ) then the PDF viewing software will convert that into a working link. However most PDF display software has a trick to make working links ‘on the fly’. We’ve all seen printouts with links printed on the page – in a ‘printed’ PDF the text will look like a link but not act like one. However the look of a link (ie blue text, underlined) is part of the text formatting so that is printed. Hyperlinks or url’s in documents won’t ‘print’ to a PDF file – that’s because a paper page can’t have clickable links so the link information isn’t passed along to the ‘printer’. PDF files can have clickable links to web pages or other documents – but they don’t always work when created from a Word document even when they look like a link. When printing, the source program (Word, Excel, a browser etc) will only pass along information relevant to be put on a printed page. However there are important differences between converting a document to a PDF and ‘printing’ to make a PDF file. The program you print from doesn’t know (or care) that a paper page isn’t really being created. Choose ‘PDF’ from the Save as type list.Īfter you start a ‘print’ to PDF you’ll be prompted for a file name and folder to save the new PDF to. In modern Word, Excel, PowerPoint or Outlook you can Save As or Export to a PDF file.

#Office for mac save as pdf windows

Both Windows and Mac have in-built options to do this from any program, not just Office. Instead of a paper page coming out – a PDF file is created which looks like the paper pages.

‘Print’ which intercepts the printer output from a program to make a PDF file.

This choice is sometimes called ‘Export’ or ‘Convert’. Modern Office lets you make a PDF directly.

‘Save As’ to save a version of the original document to a different format.

There are two ways to convert a document to the PDF format: PDF files are usually smaller than Office documents and are ‘fixed’ so the reader has limited ability to alter a PDF they receive. Saving Office documents to Adobe Acrobat PDF files has always been popular – more these days because the tools to do it are commonly available and often free. Web links, bookmarks and page backgrounds can appear, or not, depending on how you choose to make your PDF. How you choose to make a PDF file from Microsoft Office can make quite a difference to how the PDF file looks and behaves. Thanks for joining us! You'll get a welcome message in a few moments.